Online Services – Instructions & Links
Clay County Clerk of Court Tara S. Green and her staff are able to provide many court filing related services, court appearances, and document recording services online. Using these online options can save you time and the expense of travel. Use of these online services, by pro se litigants (self-represented filers) or by any citizen, is also an important way you can currently avoid crowds and potential exposure to infectious diseases.
Restricted access/service at the courthouse and branch office will continue through July 2020, per court order. You may be directed by your assigned judge’s judicial assistant to attend a court appearance via the Zoom app/website. If so, you’ll receive directions regarding date, time and log-in link directly from the judicial assistant.
Zoom helps organizations – like court systems – bring people together in an interactive online environment. It is an easy, reliable cloud platform for video, voice, content sharing, and chat runs across mobile devices, desktops, telephones, and room systems.
Please Note: If you are not required to come to the courthouse, use these online options, which include Forms, E-Filing of cases and eRecording of documents.
*Drop-boxes for court filings, cashier’s check payments, and official document recording are also available now at the main Clay County Courthouse lobby during normal business hours Monday-Friday. However, please defer to online services whenever possible during this COVID-19 timeframe.
Click here to view the announcement regarding Limited Public Entry in the Clay County Courthouse during this health crisis.
Click here to learn more about expanded opportunities to set up Clerk’s Office Payment Plans during the COVID-19 health crisis.
Find all available online forms by clicking on the Forms tab on the main menu above. Once you locate the type of form needed and have the form completed, follow the instructions below for filing and recording of those documents.
How to File Your Documents Online
Self-represented litigants may choose to electronically file documents online using the statewide e-filing portal. You may access the portal 24 hours a day, 7 days a week to file documents.
What You Will Need to Start E-Filing
- A valid e-mail address and regular access to e-mail to receive electronically filed documents. NOTE: You may receive e-mail through your smart phone or tablet, but you will not be able to e-file using these devices.
- Access to a computer with an Internet connection and browser.
- Documents to be filed must be in one of the following formats: Microsoft Word 97 (or higher), WordPerfect or Adobe PDF.
- The full case number you are filing to (for an existing case).
Accessing the Portal:
- Go to the portal website at www.myflcourtaccess.com.
- Click on the Register Now! link. NOTE: You will need to have a valid e-mail address and regular access to e-mail in order to register through the portal and receive electronically filed documents.
- Once you click on the link, the portal will guide you through the registration process. Follow the on-screen instructions to set up your account. Select “Self-Represented Litigant” as your role.
- Once you are a registered user, type in your assigned User Name and Password to login to the portal. You are now ready to e-file.
Filing Your Documents:
- When you login to the e-filing portal, the e-filing map will display. Select a filing jurisdiction and “new” or “existing” case. Click FILE NOW.
- Enter the information as required on each tab. Use the NEXT button to move from tab to tab.
- On the payment tab, you may pay any filing fees that are due. You may pay by credit card or electronic check.
- The final tab is REVIEW AND SUBMIT. Review the information entered. If correct, click SUBMIT. If you need to make changes, click on the appropriate tab and make the changes; then go back to SUBMIT.
- You will receive two e-mails from the portal regarding your filing: one e-mail when the filing is submitted and a second e-mail when the filing is accepted. If the filing is not accepted for any reason, it will be returned to you for correction. If this occurs, the portal will notify you via e-mail with the reason the document(s) is being returned to you, at which time you may log back into the portal to correct and resubmit.
For More Information
E-Filing Portal Support: ProSe-Support@myflcourtaccess.com
How to Use eRecording?
eRecording is the secure online submission of documents to the Clerk of Court’s office for recording in the Official Records of Clay County. eRecording eliminates the need to mail or deliver documents to the courthouse, and saves time and money for both the Clerk’s office and our customers. The most commonly eRecorded documents are deeds, mortgages, assignment of mortgages and satisfaction of mortgages.The benefits include: electronic submission open 24 hours a day, 7 days a week; expedites the recording process; eliminates payment errors; improves document security becuase you retain original documents; reduces the time gap for recording.
Get Started eRecording
Documents for eRecording must be submitted through a third-party vendor. Recording customers should research the vendors and determine which one best fits their needs. Available vendors are listed below. The Clerk’s office cannot recommend or endorse vendors. You will need a computer with a scanner and Internet access.
E-Recording Vendors Certified with Clay County
Contact: Karl Trottnow
5072 North 300 West
Provo, UT 84604
800-460-5657 x 5027
300 Sevilla Avenue, Suite 300
Coral Gables, FL 33134
Contact Person: Mitchell Freijo
2711 Centerville Road, Suite 400
Wilmington, DE 19808
4248 NW 120th Avenue
Coral Springs, FL 33065