Clay County Clerk of Court and Comptroller Tara S. Green and her staff are able to provide many court filing related services, court appearances, and document recording services online.
Using these online options can save you time and the expense of travel. Use of these services, by self-represented litigants or by any citizen, is also an important way to avoid crowds and potential exposure to infectious disease.
Limited access to the main courthouse and Clerk’s Office branch locations continues, per court order related to Phase II. As a result, you may be directed by your assigned judge’s judicial assistant to attend a court appearance via the Zoom app/website.
If so, you’ll receive directions regarding date, time and log-in link directly from the judicial assistant. Zoom helps organizations – like court systems – bring people together in an interactive online environment. It is an easy, reliable cloud platform for video, voice, content sharing, and chat runs across mobile devices, desktops, telephones, and room systems.
Our colleagues at the State Attorneys Office (SAO) provided the following helpful instructions and tips regarding the use of the Zoom online service:
Please review this document and the helpful tips below before your first use of this remote appearance/hearing platform.
- The court is provided with the name of everyone who plans to attend the hearing, so please ensure that your Zoom screen name is your first and last name.
- Failure to advise the court that you plan to attend the hearing or having a screen name anything other than your reported first and last name may result in not being admitted to the hearing.
- Please ensure your microphone is on mute for the duration of court proceedings (unless you are directly addressing the court.)
- If you choose or are asked to turn on your camera, ensure that you are dressed appropriately for court; appropriate court attire and behavior is similar to how you would dress for a job interview or for church.
- If you have a photo or avatar associated with your account, remove it so that your screen is black and displaying only your name.
- Conduct your end of the Zoom appearance from a quiet location that has good lighting, steady camera/computer set-up, and no distractions.
- For arraignments and pre-trial hearings, there may be as many as 20-30 defendants on the judge’s calendar that day; each individual’s appearance may only last 1-2 minutes, but the full Zoom session may last an hour.
- Once the hearing has concluded, please leave the Zoom courtroom by clicking the “leave meeting” button at the bottom right corner of your screen; do not address the court or disrupt the other proceedings
More Online Services
If you are not required to come to the courthouse, use these online options instead, which include Forms, E-Filing of cases and eRecording of documents. No-contact drop-boxes for court filings, payments, and official document recording are also available at the main Clay County Courthouse lobby during normal business hours Monday-Friday. However, please defer to online services whenever possible.
Click here to learn more about expanded opportunities to set up Clerk’s Office Payment Plans during the COVID-19 health crisis.
Find available online forms by clicking here. Once you locate the type of form needed and have the form completed, follow the instructions below for filing and recording of those documents.
To file your documents online, go to the E-Filing Portal.
Self-represented litigants may choose to electronically file documents online using the statewide e-filing portal. You may access the portal 24 hours a day, 7 days a week to file documents.
What You Will Need to Start E-Filing
- A valid e-mail address and regular access to e-mail to receive electronically filed documents. NOTE: You may receive e-mail through your smart phone or tablet, but you will not be able to e-file using these devices.
- Access to a computer with an Internet connection and browser.
- Documents to be filed must be in one of the following formats: Microsoft Word 97 (or higher), WordPerfect or Adobe PDF.
- The full case number you are filing to (for an existing case).
Accessing the Portal
- Go to the portal website at www.myflcourtaccess.com.
- Click on the Register Now! link. NOTE: You will need to have a valid e-mail address and regular access to e-mail in order to register through the portal and receive electronically filed documents.
- Once you click on the link, the portal will guide you through the registration process. Follow the on-screen instructions to set up your account. Select “Self-Represented Litigant” as your role.
- Once you are a registered user, type in your assigned User Name and Password to login to the portal. You are now ready to e-file.
Filing Your Documents
When you login to the e-filing portal, the e-filing map will display. Select a filing jurisdiction and “new” or “existing” case. Click FILE NOW.
Enter the information as required on each tab. Use the NEXT button to move from tab to tab.
On the payment tab, you may pay any filing fees that are due. You may pay by credit card or electronic check.
The final tab is REVIEW AND SUBMIT. Review the information entered. If correct, click SUBMIT. If you need to make changes, click on the appropriate tab and make the changes; then go back to SUBMIT.
You will receive two e-mails from the portal regarding your filing: one e-mail when the filing is submitted and a second e-mail when the filing is accepted. If the filing is not accepted for any reason, it will be returned to you for correction. If this occurs, the portal will notify you via e-mail with the reason the document(s) is being returned to you, at which time you may log back into the portal to correct and resubmit.
How to Use eRecording
eRecording is the secure online submission of documents to the Clerk of Court’s office for recording in the Official Records of Clay County. eRecording eliminates the need to mail or deliver documents to the courthouse, and saves time and money for both the Clerk’s office and our customers. The most commonly eRecorded documents are deeds, mortgages, assignment of mortgages and satisfaction of mortgages.The benefits include: electronic submission open 24 hours a day, 7 days a week; expedites the recording process; eliminates payment errors; improves document security becuase you retain original documents; reduces the time gap for recording.
Get Started eRecording
Documents for eRecording must be submitted through a third-party vendor. Recording customers should research the vendors and determine which one best fits their needs. Available vendors are listed below. The Clerk’s office cannot recommend or endorse vendors. You will need a computer with a scanner and Internet access.